Remote (Work From Home) Office Administrator

Job Summary:

We are seeking a versatile and highly organized Remote Office Administrator to work directly with the Owners of a group of family owned businesses. The successful candidate will play a critical role in overseeing financial record-keeping, light scheduling, customer communication, and administrative tasks across these businesses.

This is a remote, work from home position. The company is located in Charlotte, NC.

Key Responsibilities: • Financial Management and Accounting: Reconcile bank statements, maintain accurate records in QuickBooks, ensure correct coding of business expenses, and manage timely payments of credit card transactions for all three brands. • Insurance and Audit Support: Track vehicle and business insurance renewals, assist in audits, and manage vehicle registration and insurance renewals. • Commission and Job Costing: Calculate commissions for sales teams, handle material payments, and track job costs for accurate project reporting. • Scheduling and Customer Relations: Assist with scheduling service appointments, customer communication, and project installations. • Accounts Receivable and Tax Preparation: Manage invoicing and AR, track outstanding payments, and collaborate with external accountants for tax preparation. • Administrative and Reporting: Oversee light administrative tasks such as filing, document organization, generating operational and financial reports, and maintaining office systems for all brands. • Inventory and Office Equipment Management: Support inventory management of supplies and ensure the efficient operation of office equipment across all brands.

Qualifications: • Required: • Quickbooks experience • Ability to manage multiple responsibilities across brands. • Excellent communication and customer service skills. • Strong organizational and multitasking abilities. • Proficiency with Microsoft Office Suite (Excel, Word) and cloud-based systems. • Preferred: • Previous experience in accounts receivable or business administration roles.

Location: Remote, Work From Home. Company located in Charlotte, NC.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:
• Flexible schedule
• Paid time off

Schedule:
• 8 hour shift

Supplemental Pay:
• Bonus opportunities

Location:
• Charlotte, NC (Required)

Work Location: Remote

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