Office Administrative Assistant

JOB DESCRIPTION

Provide administrative services for upper level management and executive assistant. Currently this is a remote position and applicant must be able to proficiently use Zoom.

RESPONSIBILITIES
• Training staff and customers online
• Creating training and administrative documents for distribution
• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and clients
• General clerical duties on computer workstations
• Photocopying, fax and mailing documents
• Maintain electronic and hard copy filing system
• Hiring national sales representatives and other staff
• Setup, train and travel to company seminars
• Retrieve documents from filing system
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine enquiries
• Prepare and modify office documents
• Create correspondence reports, drafts, memos & emails
• Schedule and coordinate meetings, appointments
• Create travel arrangements for managers or supervisors
• Prepare agendas for meetings and prepare schedules
• Record, compile, transcribe, distribute meeting minutes
• Open, sort and distribute incoming correspondence
• Maintain office supply inventories
• Coordinate maintenance of office equipment
• Coordinate and maintain records for staff, telephones, parking and petty cash.

YOUR COMPENSATION
• Starting Salary $32K Annually plus seasonal incentives
• Salary Negotiable to level of experience
• Remote Administrative Assistants compensation based on skills
• Target earnings is upwards of $55k plus seasonal incentives.
• Eligible for a tablet and company phone after 90 days.
• Excellent opportunities for advancement.
• Other Bonuses and Incentives

EDUCATION & EXPERIENCE
• High school degree a minimum.
• 2-5 years experience as an administrative assistant with references
• 1-3 years experience as a remote administrative assistant with references
• Computer skills and knowledge of relevant software, word, pages, powerpoint, keynote, excel & numbers
• Knowledge of operation of standard office equipment, scanners, printers, projectors.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management

SKILLS AND QUALIFICATIONS
• Zoom / Zoom Breakout Rooms
• Create training videos for Youtube Uploads
• Communication skills - written and verbal.
• Planning and organizing, prioritizing.
• Problem assessment and problem solving.
• Information gathering and information monitoring.
• Attention to detail and accuracy.
• Flexibility, adaptability.
• Customer service orientation, teamwork.

Please forward your resume to: [email protected]

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