Administrative Assistant/Data Entry Specialist

Job description

A law firm is looking to add an Administrative Specialist to its growing team of experienced professionals.

We are looking for a new team member to handle various administrative tasks within our Law Firm. This candidate will have strong computer, database and data entry skills. Occasionally, you may help other departments with various projects and general support. This role has multiple priorities, so being organized, adaptable, personable, and detail oriented are all key to the role.

An ideal candidate would be able to represent our high standards of professionalism through every interaction, on the phone, email, and occasional on-camera/virtual meetings.

Additionally, you should be proactive, a critical thinker, have strong follow-up skills, and excellent communication skills.

Please submit a cover letter along with your resume for consideration.

Duties Include, but not limited to:
• Managing complex Excel databases, including data entry, organization, reporting, auditing, all in a timely manner
• Running, checking, and updating various reports across different software platforms including: Lead Docket.
• Other partner facing projects to support other departments
• Other general duties as needed such as coordinating team meetings, ordering supplies, and scheduling meetings

Desired Skills and Traits of Ideal Candidate Include, but not limited to:
• Strong Excel, Lead Docket, and various database skills
• Highly organized
• Reliable
• Able to work well independently and with a team
• Excellent communication skills, both written and verbal
• Excellent time management skills
• Able to work well under pressure and within tight deadlines
• Professional, outgoing and energetic personality
• Strong problem-solving skills
• Positive attitude
• Flexible and adaptable attitude
• Highly professional and polished demeanor, easily able to be on-camera/have virtual meetings at a moment’s notice during the scheduled work day

Required Experience Includes, but not limited to:
• 3 – 4 years of admin or office admin roles,
• 3 – 4 years of Client Services experience, preferably with high-end clientele
• 3 – 4 years of high-level MS Excel experience, high volume data entry
• 3 – 4 years of work from home or work remote experience
• College Degree Preferred

Hours and Compensation:
• 8:00am – 5pm, Monday – Friday
• $50,000/annual DOE, plus healthcare benefits, 401k, generous paid time off, and annual bonus potential
• This is a work-remote position. You must have a conducive work environment for working remotely with reliable internet and phone service, as well as being able to maintain a professional environment for occasional on-camera meetings.

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off
• Parental leave

Schedule:
• 8 hour shift
• Monday to Friday

Experience:
• Client services: 3 years (Required)
• Microsoft Excel/Data Entry: 3 years (Required)
• Admin: 3 years (Required)
• Lead Docket & Vineskills: 1-2 years (Preferred)

Work Location: Remote

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:
• 8 hour shift

Application Question(s):
• Do you have experience working in Lead Docket?

Experience:
• Microsoft Excel: 3 years (Required)
• Data entry: 3 years (Required)
• Database administration: 3 years (Required)
• Client services: 3 years (Required)

Work Location: Remote

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