Sales Administrative Assistant - DoubleTree by Hilton Abilene Downtown Convention Center

About the position

The Sales Administrative Assistant at DoubleTree by Hilton Abilene Downtown Convention Center plays a crucial role in supporting the sales, catering, and events team by providing administrative and clerical assistance. This entry-level position is designed for individuals looking to grow their careers in the hospitality industry, offering a dynamic and energetic work environment.

Responsibilities
• Provides administrative and clerical support to the director and managers of sales, catering, and events.
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• Handles word processing, typing, emailing, filing, data entry, faxing, copying, and corresponding.
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• Answers telephones and processes mail.
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• Takes notes and/or dictation as required.
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• Takes leads via email and phone and distributes them to the managers.
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• Builds house accounts and inputs rooming lists, making adjustments to group contracts, proposals, and banquet event orders as needed.
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• Prepares all site visit details for potential clients.
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• Prepares amenities for VIP clients and groups.
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• Assists the General Manager with setting up VIP reservations and scheduling interviews.
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• Completes additional tasks or special projects as requested by managers and directors.

Requirements
• Strong organizational skills and attention to detail.
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• Ability to handle multiple tasks and prioritize effectively.
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• Excellent communication skills, both verbal and written.
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• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
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• Basic understanding of hospitality operations.

Nice-to-haves
• Previous experience in a hospitality or administrative role is a plus.
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• Familiarity with sales and catering software.

Benefits
• Competitive hourly wage between $17 - $22.
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• Opportunities for career growth within Hilton.
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• Dynamic and fun work environment.

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