Office Administrator

We are looking for an experienced Office Administrator who is proficient in QuickBooks and OpenInvoice to manage our daily administrative operations. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities: • Office Management: • Oversee daily office operations to ensure efficiency and productivity. • Manage procurement and inventory of office supplies and equipment. • Financial Administration: • Handle accounts payable and receivable using QuickBooks. • Maintain accurate financial records and assist in preparing financial statements. • Invoice Processing: • Manage billing and invoicing through OpenInvoice. • Ensure timely and accurate submission of invoices and follow up on payments. • Coordination with Field Staff: • Collect and organize job tickets and service reports from field personnel. • Communicate effectively with field staff to ensure accurate documentation. • Scheduling and Coordination: • Arrange meetings, appointments, and travel plans for management and staff. • Coordinate company events and training sessions. • Compliance and Reporting: • Ensure adherence to company policies and industry regulations. • Assist in compliance audits and implement necessary improvements. • Human Resources Support: • Assist with onboarding new employees and maintaining personnel records. • Support HR initiatives and employee relations activities. • Customer Service: • Address client inquiries promptly and professionally. • Maintain positive relationships with clients and vendors. • General Administrative Tasks: • Handle correspondence, prepare reports, and manage office documentation. • Perform other duties as assigned to support company objectives.

Qualifications: • Experience: • Minimum of 2 years of experience in office administration. • Experience in the oilfield services industry is highly preferred. • Technical Skills: • Proficiency in QuickBooks and OpenInvoice is essential. • Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook). • Education: • High school diploma required. • An associate's or bachelor's degree in Business Administration or a related field is preferred. • Skills and Abilities: • Excellent organizational and multitasking abilities. • Strong written and verbal communication skills. • High attention to detail and accuracy. • Ability to work independently and solve problems effectively. • Strong interpersonal skills and a team-oriented mindset. • Knowledge: • Familiarity with compliance requirements in the oilfield services sector is a plus. • Understanding of general accounting principles and financial reporting.

Benefits:
• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and advancement.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications to [email protected] with the subject line "Office Administrator Application - Alondra Sanchez]".

Equal Opportunity Employer

Lobos Services Office is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

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