Executive Secretary

Job Summary
We are seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, strong customer service abilities, and a keen attention to detail. This role is pivotal in ensuring the smooth operation of our office and supporting the executive team in achieving their goals.

Responsibilities
• Manage executive calendars, including scheduling meetings and appointments while ensuring efficient time management.
• Transcribe meeting notes and prepare reports as needed.
• Handle incoming calls with professionalism, demonstrating excellent phone etiquette.
• Provide clerical support by maintaining organized files, documents, and correspondence.
• Assist with office management tasks, including inventory management and ordering supplies.
• Coordinate travel arrangements and itineraries for executives.
• Foster positive relationships with clients and stakeholders through effective customer service.
• Support the executive team in various projects and initiatives as assigned.

Requirements
• Proven experience as an Executive Secretary or in a similar administrative role.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Proficiency in office software applications, including Microsoft Office Suite.
• Excellent typing skills with attention to accuracy in transcriptions.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• A proactive approach to problem-solving and decision-making in a fast-paced environment.

If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills, we encourage you to apply for this exciting opportunity as an Executive Secretary.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:
• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:
• 8 hour shift
• Monday to Friday

Work Location: In person

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